Building blocks in Microsoft Word are pre-designed and customized blocks of text and formatting. This feature for inserting content makes document creation much easier. When it comes to word processing, finding ways to save time is essential to maintaining productivity and mental quickness.
Deleting Building Blocks
- From the Insert tab, choose Quick Parts, Building Blocks Organizer. The Building Blocks Organizer dialog box appears.
- Click the item to delete.
- Click the Delete button.
- When you are finished deleting blocks, click Close.
Items in the Building Blocks Organiser are stored in a special template called Building Blocks. dotx. Because this template is separate from the templates that you use to create documents, it means that building blocks are available to use in any document that you create.
AutoText is a way to store parts of a Word document for re-use. You can, for example, create a library of boilerplate paragraphs for business letters, or keep a handy selection of headers and footers. An AutoText entry can store anything a Word document can contain, such as formatted text, pictures, and fields.
To remove AutoText entries, follow these steps:
- Display the Insert tab of the ribbon.
- Click the Quick Parts tool in the Text group.
- Choose Building Blocks Organizer.
- Select the name of your AutoText entry from the name list.
- Click on the Delete button and your entry vanishes after you confirm you want to delete it.
Use sections breaks to divide and format documents of all sizes. For example, you can break down sections into chapters, and add formatting such as columns, headers and footers, page borders, to each.
Quick Parts and AutoText are similar in purpose; how you access them is the biggest difference. If you like working from the keyboard, AutoText is a mouse-less option. On the other hand, if you like your mouse, you can use the interface to quickly reuse content. Most likely, you'll use both.
Update all fields in a documentTip: To make sure that you don't forget to update your table of contents before you print the document, set Word to update fields automatically before printing. Click FILE > Options > Display, and under Printing options, select the check box for Update fields before printing.
Creating AutoText Entries
- Highlight the text that you want to add as an entry, including paragraph marks.
- From the Word menu select Insert > AutoText > New (or use Alt+F3 as a shortcut).
- When the Create AutoText form appears, type the name that you want to use for the AutoText entry, and click OK.
When you can't remember an entry's name, use the menu to insert an AutoText entry as follows:
- Position the cursor where you want to insert the text.
- Click the Insert tab.
- Click Quick Parts in the Text group and choose AutoText.
- Select the AutoText entry from the gallery (Figure D).
Create the Building Block
- Locate (or create) what you want to use as a Building Block.
- Select what you want to include.
- On the Insert tab, in the Text group, select Quick Parts.
- In the drop down, select Save Selection to Quick Part Gallery.
- The Create New Building Block dialog box appears.
- Name the Building Block.
The Microsoft Office Word 2013 Quick Parts is used as a solution to add repeated words, paragraphs, statements, images or logo's into your word document. Many people use Quick Parts for signature blocks, headings, contracts, and even short phrases or company names that they use frequently throughout their documents.
Building blocks are reusable pieces of content like business information, headings, calendars, borders, and advertisements that are stored in galleries. You can access and reuse the building blocks at any time.
Add protection mark the parts that can be changed
- On the Review tab, in the Protect group, click Protect Document, and then click Restrict Formatting and Editing.
- In the Editing restrictions area, select the Allow only this type of editing in the document check box.
Building blocks save time for items you use frequently and ensure consistency in your documents, similar to using Auto Correct. Building block content includes headers and footers, cover pages, text boxes etc Insert information from your document into the building block.
Building Blocks are stored in templates, all of which contain the DOTX or DOTM filename extension. If you want to make sure that you back up all your Building Blocks, just make sure that you back up all your templates.
Quick Parts are saved in a file called NormalEmail. dotm and is located in your Templates folder. Aside from Quick Parts, this file also contains the settings for any Styles that you may have added or modified.
Quick Parts are located in c:usersyourStarIDappdata oamingMicrosoftTemplates. Create a folder and paste all the Templates files in that folder.
Share Quick Parts in OutlookQuick Parts are saved in files called NormalEmail. dotm and Normal. dotm. These are NOT designed to be shared.
Import Your Outlook Signature File and Quick Parts (Windows)
- Close Outlook.
- Find the folder that you backed up your Signature files to.
- Copy all of these files.
- Go to the Start Menu.
- Type c:usersyourStarIDAPPDATARoamingMicrosoftSignatures.
- Paste all the backed up files into the Signatures folder.
Click the File tab, and then click New. Under Available templates, click New from existing. Click a template or a document that is similar to the one that you want to create, and then click Create New. Make the changes you want to the margin settings, page size and orientation, styles, and other formats.
Inserting the Document Title in Your Document
- Position the insertion point where you want the title to appear.
- Display the Insert tab of the ribbon.
- Click the Quick Parts tool in the Text group and then choose Field.
- In the Categories list, choose Document Information.
- In the Field Names list choose Title.
- Click on OK to close the dialog box and insert your field.
How to create Quick Parts in Outlook
- Select the content that you want to store.
- On the Insert tab, in the Text group, click Quick Parts > Save Selection to Quick Part Gallery…
- In the dialog box that pops up, specify some attributes.
- When done, click OK to save the new entry.
