6 Effective Ways to Deal With Employee Attendance Issues
- Put Your Attendance Policy in Writing.
- Take Time to Collect Evidence.
- Make Sure Employees Know You Are Aware of What is Going On.
- Show Concern For Employees.
- Keep Lines of Communication Open.
- Be Willing to Accommodate Employees.
Be upfront about why you are writing the letter and emphasize the problem. Outline why the person is being reprimanded and give specific examples. Refer to previous incidences if this issue has been addressed previously. The letter should be expansive enough to cover any future challenges or confrontations.
When you're ready (and calm), start your employee write-up with documentation explaining the problem with their performance:
- Address your write-up to the employee and provide a record of their behavior up to this point.
- Use specific examples with times and dates.
- Above all else, stick to the facts.
10 guidelines for writing an employee warning
- Document verbal warnings first. Track all verbal warnings and disciplinary measures in writing at the time they are given.
- Determine tone. Determine your reasons for writing the warning.
- Consult with manager.
- Formalities.
- State company policy.
- Describe what happened.
- State expectations.
- Outline consequences.
Please include (or update) my attendance for today. My arrival time was 10:10. You can check with xxxx (add your supervisor). Thank you.
What is a good attendance policy? A good attendance policy includes all guidelines regarding taking leave, tardiness, early outs and no shows. The policy should be detailed and list all the repercussions for poor attendance.
Date: Include the official date of the letter a few lines below the recipient's address. Subject line: The subject of your letter should be clear and to the point. For example, it should say something like 'Warning Letter for Employee Name', followed by the reason for the reprimand.
A written warning from an employer can only be relied upon if it is a genuine expression of the employer's concern about your job performance. If the warning is fair, do not discard or ignore it. You must accept it as positive criticism and immediately act on it (for example, if it is about lateness – be punctual).
Call the employee to their office and let them know that the next time they come in late, you will have no other option but to write him or her up. Hopefully, this final verbal warning will spur the employee to change their behavior. If they still do not heed to your warning, you can now go ahead and write them up.
If You Need to Call or Send Them a Text InsteadHi [Name], just wanted to let you know that I'm running [minutes] late due to [reason]. So sorry for the inconvenience, and I promise to keep you posted on my whereabouts. Or: I'm really sorry, but I'm running late this morning because of [reason].
Dear Name of Employee: This letter is to serve as an official written reprimand for an incident that happened on [DATE]. On this said date, you were one hour late to work and violated company policy. You had no written reason for being late and advised your supervisor that you overslept.
Nearly half of those surveyed said traffic is the reason they can't make it to work on time. Additionally, 32% blamed their tardiness on oversleeping, and 26% said it's due to bad weather. Being too tired to get out of bed and procrastination were among the other most common reasons employees were late to work.
The format of a memo is much simpler. You write “Memo” or “Memorandum” at the top, followed by a To line, a From line, a Date line, a Subject line, and then the actual body of the message. Traditionally, you would print out a memo and distribute it to the relevant parties inside your small business.
How to Write an Apology Letter for Being Late at Work
- Lay an account for the situation.
- Acknowledge the damage caused.
- Accept that you are responsible.
- Describe the situation that led to your lateness.
- Promise that it won't happen again.
- Use a simple statement to express your regret.
